Precision heavy civil estimates & AI takeoffs in half the time.
Stop burning hours translating PDF plan sets, equipment rate sheets and sub-bids into proposals by hand. BidSync AI unifies takeoff parsing, crew and equipment rate calculations and bid intelligence into one platform — built for site civil, earthwork and underground utility work.
AI-native
A swarm of specialized construction AI agents
2D + 3D takeoff
Plans to quantities to models
Voice field capture
Log production hands-free
Live job costing
Actuals vs. budget in real time
Cost Breakdown — CBS
LIVE · AI SYNCED+4.2%
Grading Complete
Est. 9 days early · 2 RFIs open
Trusted by heavy-civil crews and GCs across North America
$4.2B+
Job cost volume managed
12K+
Bids analyzed by AI
4.9M sq ft
Takeoff measured
10
specialized AI agent domains
Every module your business runs on
Twelve connected modules, one source of truth. Estimates become budgets, field actuals become job cost, and every closed project teaches the next bid.
AI Estimating & Bidding
A real-time cost breakdown grid with a bidirectional production math engine — change one production rate and every cascading column recalculates instantly.
- Hierarchical Cost Breakdown Structure (CBS) grid
- Production math engine: units/day ↔ man-hours ↔ duration
- Master Bid Library: materials, labor, equipment, crews
Visual & 3D Takeoff
Measure 2D plans on-screen, then step into a 3D site walkthrough. AI extracts quantities, objects, contours, and utilities straight from the drawings.
- Hardware-accelerated 2D on-screen takeoff
- Line, area, count & vector-snap measurement tools
- 3D Studio: terrain, structural & utility visualization
Project Management
RFIs, submittals, change orders, CPM schedules, pay applications, and closeout — every workflow tracked from kickoff to final handover.
- RFI & submittal lifecycle with AI drafting
- Interactive Gantt, CPM engine & lookahead
- Change order management with overhead & profit markup
Field Operations
Hands-free field capture. Crews log time, production, GPS, and daily reports from a phone — even with a voice command.
- Mobile time cards, T&M tickets & daily logs
- Live crew GPS & equipment dispatch
- Voice-command field data capture
Safety & Compliance
OSHA 300/300A/301 auto-formatting, JHAs, pre-task plans, toolbox talks, and geofence alerts — audit-ready without the spreadsheet grind.
- Incident logger & OSHA recordkeeping
- JHA & pre-task plan builders with digital sign-off
- 100+ toolbox talk library with crew sign-in
Accounting & Job Costing
Double-entry ledger with real-time job costing, pay applications, retainage, and lien waivers — synced to QuickBooks or Sage 300 CRE.
- Event-sourced double-entry general ledger
- Estimated vs. committed vs. actual job costing
- Bank reconciliation & financial statements (P&L, balance sheet, cash flow)
Trade Connect
A prequalified subcontractor network with ITBs, quote comparison, AI bid leveling, and a public plan room — all in one marketplace.
- Invitation-to-bid & intent-to-bid tracking
- Smart bid leveling & apples-to-apples comparison
- Prequalification scoring & compliance docs
Business Development
From lead capture to awarded work. AI win-probability scoring and a pipeline that turns bid-no-bid decisions into predictable revenue.
- Lead generation & ITB ingestion
- Opportunity Kanban with AI pipeline forecasting
- AI proposal generator & follow-up automation
AI Intelligence
A swarm of specialized AI agents works your jobs 24/7 — drafting estimates, reviewing contracts, forecasting delays, and detecting cost variance.
- Autonomous estimator & swarm orchestrator
- AI contract reviewer with risk redlines
- Delay forecasting & cost-to-complete prediction
From pursuit to closeout, in four moves
The same data flows through every stage — so a number typed at bid time is still the number audited at closeout.
Pursue & Bid
AI scans lead sources, drafts scopes, and builds a level, production-based estimate from your libraries — Monte Carlo risk included.
Win & Plan
Convert awarded bids into budgets and schedules. RFIs, submittals, and change orders run on structured workflows, not email threads.
Build & Track
Field crews log time, GPS, and production from their phones. Live variance flags problems the day they happen.
Bill & Close
AI-generated pay applications, retainage, lien waivers, and job-costing reports close the books — and teach the next bid.
What builders say after the first bid
From estimating leads to operations directors — here’s how teams describe the switch.
Guides for estimators, PMs & owners
Practical writing on takeoff, job costing, safety compliance, and the connected field.
AI Takeoff in Heavy Civil: From PDF to Quantities in Minutes
How modern vision models turn plan sets into measured quantities — and where a human estimator still has the final call.
5 Ways Real-Time Job Costing Keeps Your Margins From Disappearing
Actuals, commitments, and estimate side by side — the daily discipline that catches a losing job before it finishes losing.
Building a Bid-No-Bid Framework That Actually Saves Money
Not every pursuit is a good pursuit. Here’s how to score opportunities and walk away with your estimating hours intact.
What estimators ask before they switch
Accuracy, your own rates, security, and getting a team running.
How accurate is the AI plan parsing and quantity takeoff engine?
BidSync AI is an assistant, not an unsupervised black box. It extracts scale, dimensions, linear footage and earthwork boundaries from PDF drawings, and every extracted quantity links back to its source on the plan set so an estimator can verify, adjust and approve each line item. The number that reaches your bid is one a human approved.
Can we load our company's own equipment rates, crew assemblies and burdened labor costs?
Yes. Import your existing rate sheets, fleet specs, fuel burn factors and burdened labor tables from CSV or Excel. BidSync AI prices bid items against your cost structures and production rates rather than generic industry averages, so estimates reflect your actual operational overhead.
How long does it take to onboard a preconstruction team?
There is nothing to install — it runs in the browser, and installs as an app on desktop and mobile if you want it there. Onboarding is bounded by getting your rate sheets in: upload a plan set and a rate sheet and the team can start producing estimates the same day.
Is our proprietary bidding data and rate sheet information secure?
Your data is yours. It is encrypted in transit and at rest, access is controlled by role, and every record is scoped to your company so no other tenant can read it. Your estimates, rate sheets and sub-bid communications are not used to train public AI models, and you can supply your own AI provider key so model calls run under your account rather than ours.
How does BidSync AI handle subcontractor bid comparisons and scope gaps?
It normalizes incoming subcontractor quotes across different formats into a side-by-side comparison matrix, then flags unpriced scope items, hidden exclusions and line-item pricing anomalies — so sub coverage is resolved before bid day rather than during it.
Can we export estimates and bid packages to Excel or accounting software?
Yes. Export formatted estimate workbooks to Excel, CSV data packages for accounting and ERP systems, or client-facing PDF proposals with your branding. QuickBooks and Sage 300 CRE sync directly.
Ready to build smarter?
See BidSync AI on your next bid. Launch the platform or talk to a builder who uses it daily.